Job Status: Full time

Report to:  General Manager & CEO

Position Summary

This unique position splits its time between the role of executive assistant and that of office administrator.  The executive assistant role aids executives of a busy global forestry product supply chain management company and is entrusted to handle complex duties and confidential or sensitive information, while the office administrator role ensures a smoothly run office to support all functional teams’ daily operation.

Responsibilities & Duties

• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Taking dictation or meeting minutes and distributing them subsequently
• Producing reports and preparing presentations
• Keep administrative records, files, and digital database updated and organised
• Keeping front desk tidy and presentable with all necessary material
• Greeting and welcoming guests and visitors
• Handling correspondence for the office, such as emails, letters, packages, and phone calls
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort, and forward emails coming to company’s general mailbox
• Oversee office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, or creating important office forms
• Monitor office expenses and costs
• Ensure availability to help colleagues and employees where necessary, answer questions, and address complaints
• Take up other duties as assigned (make arrangement for staff lunch, travel, or events, etc.)

Qualifications

• Post-secondary education strongly preferred
• 3-5 years of experience in a similar role preferred
• Professional discretion
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Well-developed organisational skills and attention to detail
• Great verbal and written communication skills in both English and Mandarin
• Awareness and ability to be well presented at all time
•  Intermediate proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)

Candidate Preferences

An ideal candidate will have a high ethical code and an earnest desire to present themselves to a very high professional standard, display good judgement in discretion when entrusted with confidential and sensitive information, possess excellent organisational and interpersonal skills, fully understand the meaning of stewardship, and take pride in helping and supporting people.

Position Summary: 

The Logistics Coordinator is tasked to assist Global Logistics Manager to create, follow up, oversee, and enhance various logistics solutions with optimal cost efficiency and smooth operation procedure. With the support of the Manager and all other team leaders, the Logistics Coordinator will work with internal teams and external logistics service providers to support WCE/GTC’s operations and ensure high standard handovers from points of loading to the end customers. 

Responsibilities & Duties: 

â—      Daily ocean export operation on freight management - communicate and coordinate with sea/road carriers, loaders, truckers, customs brokers, fumigation vendors and other service providers to ensure on time deliveries to the deep-sea terminal.

â—      Monitor shipment status and provide regular updates internally and externally to ensure shipments smoothly moved to the destination ports.

â—      Communicate and coordinate closely with each project team to gather required key information of their logistics demands and needs.

â—      Complete performance reports for all carriers and forwarders with monthly meetings and implements continuous improvement.

â—      Maintain accurate filing system(s), update/input details of shipments in system and ensure accuracy for billing.

â—      Take the lead in handling of special projects/accounts as assigned, coordinate, and monitor movement of shipments from A to Z.

â—      Ensure new or updated policies, SOPs and protocols are properly communicated and implemented with internal teams and/or external partners.

â—      Assist in selecting the most cost-effective logistics options/routes based on required timelines & approved freight rates.

â—      Ensure open and active communication with the German logistics team about planning and booking activities, identify issues, and report to the manager.  

â—      Monitor activities of freight forwarders and shipping lines, update all cross functional departments with incoming timelines, changes, delays, availability, rate adjustment...etc.

â—       Assist in communicating with each project team on weekly and monthly basis to acquire ongoing volume forecasts.

â—       Other assignments given by the manager as needed.

â—        Working hours: 6 am- 2 pm ET

Qualifications:

â—        Hold legal working permit/ PR/ Citizen in Canada.

â—        Previous experience in ocean logistics or international trade is preferred. 

â—        Post-secondary education in International Business, Logistics or related.

â—        Strong understanding of International Import/Export.

â—        Computer proficiency for required scope of work.

â—        Interpersonal communication skills, excellent written and verbal communication skills in English.

â—        Strong open-minded teamwork spirit.

â—        Ability to manage multiple ongoing critical deadlines.

â—        Experience with customs documentation and procedures.

â—        Organizational and problem-solving skills.

â—        High learning capability.

Perks:

â—          Competitive salary and comprehensive benefits package.

We’re looking for an energetic and enthusiastic individual to join our team as a full-time Intermediate Accountant. This would be a great opportunity for an individual who is a passionate and motivated professional who possesses strong analytical skills and values teamwork. The ideal candidate would be an accounting graduates, studying towards their CPA, and have 1-3 years of experience with high volume Accounts Payable and Accounts Receivable. You will take ownership of the day-to-day process and strive to provide transparency and accuracy in WCE’s financial data.

Reporting to the Director of Finance, the individual will provide support to the accounting team to meet operational and reporting deadlines and have the following key responsibilities:

-          Managing Full Cycle Accounts Payable and Accounts Receivable

-          Monthly bank reconciliation.

-          Monthly working papers and account reconciliations.

-          Support year-end audit and month-end closing activities.

-          Contribute to producing monthly financial statements.

-          Design and implement internal controls, improve processes to support WCE’s future growth.

-          Other projects as assigned from time to time

Qualifications:

-          Eligible status to work in Canada.

-          Working towards or completed your CPA Designation. 

-          Excellent communication and organizational skills. 

-          Detail-oriented and comfortable with working in a fast-paced environment.

-          Bachelor’s degree in related field.

-          Multi-currency experience.

-          Experience using QuickBooks Enterprise is a plus.

Perks:

-          Competitive Salary  & Bonus

-          Full benefits (medical, dental, vision)

We’re looking for an energetic and enthusiastic individual to join our team as a full-time Intermediate Accountant. This would be a great opportunity for an individual who is a passionate and motivated professional who possesses strong analytical skills and values teamwork. The ideal candidate would be an accounting graduates, studying towards their CPA, and have 1-3 years of experience with high volume Accounts Payable and Accounts Receivable. You will take ownership of the day-to-day process and strive to provide transparency and accuracy in WCE’s financial data.

Reporting to the Director of Finance, the individual will provide support to the accounting team to meet operational and reporting deadlines and have the following key responsibilities:

-          Managing Full Cycle Accounts Payable and Accounts Receivable

-          Monthly bank reconciliation.

-          Monthly working papers and account reconciliations.

-          Support year-end audit and month-end closing activities.

-          Contribute to producing monthly financial statements.

-          Design and implement internal controls, improve processes to support WCE’s future growth.

-          Other projects as assigned from time to time

Qualifications:

-          Eligible status to work in Canada.

-          Working towards or completed your CPA Designation. 

-          Excellent communication and organizational skills. 

-          Detail-oriented and comfortable with working in a fast-paced environment.

-          Bachelor’s degree in related field.

-          Multi-currency experience.

-          Experience using QuickBooks Enterprise is a plus.

Perks:

-          Competitive Salary  & Bonus

-          Full benefits (medical, dental, vision)